Executive Assistant – Terrabis – Creve Coeur, MO

Executive Assistant

Job Description

The Executive Assistant is responsible for providing comprehensive support to the CEO and the Senior Leadership team by providing a wide range of administrative and project management support. The position requires the ability to think critically and offer solutions to problems with a high level of professionalism and confidentiality. A successful Executive Assistant at Terrabis is a problem solver, possesses structure, focus, high energy, and flexibility to a high-paced deadline driven organization. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

Completes a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated.
Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Provide key support in all areas of property management and act as the liaison for all lease agreements.
Manage the operation of contracted services to include but not limited to cleaning services, maintenance, repair, and utilities as it relates to each location.
Responds to emergencies from all locations, including maintenance and repair issues.

Perform other related duties and projects as assigned.

Qualifications

5 Years of experience supporting C-Level Executives.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.

Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Must be proactive, with strong work ethic and strong communication and leadership skills.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Strong business acumen
Cannabis experience a plus
Ability to use standard office equipment and computer software including word processing, database management, spreadsheet applications, and email.

Additional Requirements